de12.9 million reach retirement age by 2036.Your knowledge stays.
Omnora captures the expertise of your most experienced people in a planned way, role by role, through AI interviews: 4 × 1 hour per expert, spread over four weeks alongside daily business. The successor starts with a playbook instead of a phone number.
650+ companies trust Omnora
In short
- 1By 2036, 12.9 million workers in Germany reach retirement age (Destatis). Because fewer people follow, the IW Köln expects a shortfall of 4.3 million workers.
- 2Unlike a resignation, retirement can be planned. The departure is usually organised, the loss of knowledge is not.
- 3Omnora captures the knowledge through AI interviews: 4 × 1 hour per expert, spread over four weeks.
- 4The known age structure becomes a programme that is worked through role by role.
“Only Ms Weber ever did that here.”
The situation
In many core teams, the most experienced people will leave in the coming years. Their knowledge has grown over decades and sits in individual heads. The handover usually starts just before the last working day.
The retirement wave hits core teams
Especially in production, engineering and administration, several experts leave almost at the same time.
Knowledge sits in individual heads
Decisions based on experience, customers, special cases: little of it is documented.
Successors learn on the side
Onboarding runs alongside daily business. Whatever is not handed over by retirement is gone.
- 12.9m
- workers in Germany reach retirement age by 2036
- Source: Destatis, 2022
- 4.3m
- fewer workers by 2036
- Source: IW Köln, 2026
- 21%
- of companies have a formal succession plan
- Source: SHRM
Three common answers. None captures expertise.
How it usually goes
Waiting it out
The departure is organised, the loss of knowledge is not.
With Omnora
A programme instead of chance
Retirements are handled role by role, with visible progress.
How it usually goes
Wikis and workshops
Manual work that ties up your most experienced people for months.
With Omnora
The AI leads the interview
4 × 1 hour per expert instead of months of documentation. No editorial team.
How it usually goes
External documentation
Produced once, expensive and outdated within two years.
With Omnora
One result, many formats
Playbook, video training, chat answer and AI context, versioned and with an expiry date.
Retirement becomes a planned knowledge transfer.
Omnora shows which knowledge leaves when, and captures it while there is still time.
- 4 × 1 hr
- per expert
- Spread over four weeks, alongside daily business.
- 15–30%
- faster onboarding
- Typically, because successors learn the why, not just the what.
- Omnora Intelligence Management
- 70+
- key people in 12 months
- That is how much knowledge a large German primary insurer has captured with Omnora.
- Customer project
- 140
- languages
- Subtitles and translation, voice-over in 50+ languages: knowledge also reaches international sites.
From single case to programme.
A repeatable process that HR and business units steer together.
- 1
Make retirements visible
HR identifies the retirements of the coming years. If you like, interviews start via a trigger from HR systems as soon as a retirement is announced.
HR, CHRO
- 2
Prioritise by knowledge risk
Single points of knowledge, rare business-critical processes and important external relationships first.
HR, business unit
- 3
Capture role by role
4 × 1 hour per person, ideally one to two years before retirement. Documents from SharePoint, Confluence or SOPs are added.
Experts
- 4
Track progress and pass it on
Process transparency shows which areas are covered. Successors learn with the playbook, training and AI chat.
HR, successors, team
The AI brings out what has become second nature after 30 years.
Experienced professionals often no longer realise how much they know. The AI interview asks respectfully and specifically and makes rules of thumb visible.
- A conversation, not a questionnaire or a test
- Early indicators and rules of thumb become knowledge with a source
- Little preparation, alongside daily business
From €299 a month, with an annual quota you can use at once.
Business: 5 interviews a month, or 60 interviews available immediately with annual billing. For several age cohorts or departments in parallel: Enterprise with unlimited initiatives.
See pricingHosted in Germany, GDPR compliant
What your most experienced people know stays in the company.
Once captured, the knowledge is available in several forms: for successors, teams and your AI systems.
Human to human
- Playbooks per key roleVersioned and reviewed: criteria, exceptions and warning signs, every statement with a source.
- Planned transfers and onboardingVideo training with AI avatar, as a sequence with progress tracking, subtitled in 140 languages.
- AI chatTeams ask questions in daily work, even years after retirement, and get validated answers.
Human to machine
- MCP serverYour expertise becomes context for AI assistants, agents and Copilot.
Connects to your systemsSharePointSCORMxAPIRAG APIMCPCopilot
What experts say after the AI interview.
Voices from pilot projects, anonymised and translated from German.
“Knowledge retention. Simple and accessible everywhere. Closes the demographic gap.”
“Knowledge in people’s heads can be captured in a structured way and passed on. […] Training effort could be reduced.”
Case study KfWCase study KärcherCase study GeneraliAll case studies
Questions about retirement and demographic change
When should knowledge capture start before retirement?
As early as possible, ideally one to two years ahead. That leaves time for the interviews and for onboarding the successor while the person is still there.
How much time does it take the experts?
4 × 1 hour, spread over four weeks and alongside daily business. The AI does the rest. Nobody has to write anything.
How do experienced employees react to the AI interview?
The format is a conversation, not a questionnaire. Many experience it as recognition of their expertise, without feeling tested and with little preparation.
How is this different from a sudden departure?
With retirement, the date is known. That allows a programme across many roles. With a resignation, every day counts; that is what urgent knowledge capture is for.
Does Omnora replace mentoring or tandem programmes?
No, it makes them more effective. The captured knowledge remains available when the tandem ends and is accessible to more than one person.
What happens to the data?
TISAX certified and GDPR compliant, hosted in ISO 27001-certified data centres in Germany, processed in the EU, no data transfer to the US. Customer data is never used for model training. You control access rights yourself.
Which role leaves first at your company?
In the retirement assessment we spend 30 minutes finding where the greatest knowledge risk lies. Free of charge, no preparation needed.